- Serial number
- Server asset tag RFID
- Device name
- Equipment type
- Estimated weight
Accurately identifying what equipment will be decommissioned is critical. Most data centers will provide the decommissioning vendor with a list of equipment to be decommissioned. The vendor will compare this list to a physical inventory count as equipment is removed from the live environment.
Know what your company’s policy is regarding how data bearing assets are managed. Have a plan for how decommissioned lease returns will be managed. Is there an area available for the vendor to work? They will need a secure staging area with internet access where they can perform inventory counts, data destruction (if done on-site) and prepare equipment for shipment.
Equipment dimensions and weight – Most vendors can estimate this information. If available, it makes it easier to plan for on-site tools and space needed and can help make transportation planning more efficient.
Map of data center layout, pinpointing targeted equipment – This helps to estimate distance equipment will need to be moved and anticipate any logistical roadblocks.
Access restrictions and conflicts – Knowing if other contractors will be working in the data center helps eliminate conflicts and minimize delays.
This planning guide outlines other details to consider to ensure your decommissioning project is methodically managed and completed.